Tested prompts for everyday business use, categorized by profession: HR, finance, sales, legal, project management, training, and many more. Each prompt links to a free worksheet with the text to copy, an example, and instructions for use in Copilot, ChatGPT, Claude, and Mistral.
- 93 prompts
- 22
- 5 Tools: Copilot, ChatGPT, Claude, Mistral, Gemini
- Free, without registration
How to use this library
Choose your profession, open the corresponding task sheet, copy the prompt, and replace the bracketed text with your context. The prompts in the "All Professions" section cover tasks common to everyone: preparing a meeting, untangling an email thread, writing a summary report.
A good business proposal almost always contains the same ingredients. The fact sheets all apply them:
- The role : who the AI should be (a lawyer, a management controller, a recruiter).
- The context : the situation, the audience, the reference document.
- Task : what needs to be produced, with a precise action verb.
- The format : table, email, one-page note, numbered list.
- The safeguards : what should not be invented, what should be flagged as uncertain.
To learn more about the method, read How to improve your prompts et Why context matters as much as promptness.
The 93 prompts, profession by profession
Each card opens the complete sheet: the prompt to copy, an example of the result, points of vigilance and an advanced version to go further.
Preparing for a successful meeting →Transforms a vague topic into a decision-oriented agenda, with the right people, pre-reading, and the invitation message.
Untangling a long thread of emails →Reconstruct what was asked, decided and left unresolved in a thread of 25 messages, and prepare the answer that closes it.
Clarifying a vague request before proceeding →Transform a "can you do something for me on…" into a structured request: deliverable, target audience, success criteria, and the three questions to ask beforehand…
Managing a busy week →Sort an overly long to-do list by actual impact and urgency, identify what can be postponed, delegated, or refused, and draft the messages…
Preparing for your annual review, from the employee's perspective →Transforms a year's work into a factual assessment, quantified achievements, reasoned requests, and answers to the manager's difficult questions.
Preparing for a handover before an absence →For each case, the status, the next deadline, who decides, where the files are, and what can wait.
Getting a "yes" from a decision-maker →His request from his perspective, its stakes, its risk, the cost of saying no, and the request formulated in one sentence.
Transforming a meeting into decisions and actions →Converts notes or transcripts into decisions, responsibilities, deadlines, risks, and open questions.
Summarizing a long document without losing the evidence →Produces an executive summary, key points, useful quotes, and areas of uncertainty.
Write a compelling and actionable email →Prepare a clear message, tailored to the recipient, with the expected decision and explicit next step.
Analyze a table and highlight the anomalies →Interprets the data, identifies discrepancies and trends, then proposes the controls to be carried out.
Moving from a blank page to a first deliverable →Define the objective, propose a structure, then generate a first draft adapted to the audience and format.
Create a presentation from source documents →The tool constructs a narrative and a sourced slide plan, then produces the PowerPoint file.
Improving a document without changing its content →It clarifies the structure, simplifies the wording, and highlights ambiguous passages without inventing information.
Translating and localizing a communication →Adapt the message to the organization's language, cultural context, register, and validated vocabulary.
Create a FAQ from a document corpus →Identifies frequently asked questions and generates short, sourced answers organized by theme.
Challenge a plan before presenting it →Research fragile assumptions, risks, dependencies, probable objections and safeguarding measures.
To create a truly usable questionnaire →Transforms an objective into neutral questions, consistent scales, and a plan for analyzing responses.
Create a microlearning module →Transforms expertise into a learning objective, short sequence, examples, exercise and validation quiz.
Write a job description based on a manager's needs →The need for a manager transformed into a job description, with missions, observable skills, selection criteria and points to be decided.
Writing an attractive and inclusive job offer →A written job offer for the candidate, with actual duties, benefits, announced process and inclusive language.
Responding to an unsuccessful candidate with helpful feedback →Write a personalized, factual and respectful rejection letter based on the interview notes, without exposing the company or discouraging a future application.
Preparing and documenting a job interview →Career path, desired career development, training, available resources and a formal report to be written.
Transforming an annual review into an individual development plan →From the annual interview to the dated individual development plan, with skills objectives, actions, training and progress measurement.
Announcing an organizational change to the teams →Main message, breakdown by audience, likely questions with validated answers and order of announcements.
Structuring a fair job interview →Construct questions, observable criteria and evaluation grid based on expected skills.
Constructing a Boolean sourcing query →Transforms a job description into Boolean queries ready to be pasted into LinkedIn, CV databases and Google, with variants and equivalent titles.
Writing an approach message to a passive candidate →Write a first short and personalized message to a profile that is not actively searching, then two spaced-out follow-ups, without generic phrases.
Write a summary of a candidate interview for the manager →Transforms interview notes into a factual summary, criterion by criterion, with evidence, points to explore further, and reasoned recommendations.
Prepare the recruitment debriefing and select the finalists →Compare the finalists based on the job criteria, identify any differing opinions from the jury, and prepare the agenda for a debriefing that leads to…
Preparing and negotiating a job offer →Builds the proposal to the selected finalist, prepares the room for negotiation and responses to objections, then drafts the written confirmation.
Analyze exit interviews to understand departures →It groups together the reasons for leaving expressed in exit interviews, distinguishes avoidable causes and proposes targeted actions by population.
Transforming meeting notes into CRM reports →Converts notes taken on the fly into a structured report for the CRM, next step dated, opportunity update and follow-up email…
Write a first personalized prospecting email →An initial cold email based on verified news about the prospect, proof, a tiny request and two variations.
Assess an opportunity before committing →What we know, assume and don't know about an opportunity, the go/no-go decision and the questions to ask the client.
Preparing for a business negotiation →Objectives and limitations, bargaining chips, objections and responses, scenarios and red lines.
Announcing a price increase to a customer →Factual justification, counter-arguments, written message, oral exchange and responses to objections.
Drafting the executive summary of a business proposal →The client's stake, the offer, what it changes, its cost, why you, and the decision required.
Preparing for a client meeting based on the context →Excerpt: issues, signals, hypotheses, discovery questions and value angles before the interview.
Re-engaging a prospect who has remained silent →Analyzes the history of exchanges and proposes three graduated follow-ups with angle, channel and timing.
Developing the pedagogical framework for a session →Transforms a training objective and source content into a timed sequence, with observable objectives, activities and evaluation.
Create a quiz to assess learning outcomes →Aligns each question with a learning objective, mixes multiple-choice questions and situational exercises, includes a justified answer key, marking scheme and importable format.
Transforming a training request into specifications →Prepare for the meeting with the client, distinguish the training need from other causes, then draft a specifications document with objectives…
Writing a training program →Prepare a complete and verifiable program: objectives, target audience, prerequisites, content, methods, resources, evaluation, and information to be submitted to…
Designing a case study and its observation grid →Create a realistic case drawn from the participants' daily lives, with instructions, case documents, observation grid and debriefing framework.
Write the facilitator's guide for a training session →An existing document transformed into an animation guide, with key messages, questions, instructions and timing per slide.
Adapting training to a new format or a new audience →Converts an existing training course to distance learning, a short format or for another audience, while maintaining the objectives and adapting the activities.
Analyze the immediate feedback from a session →Reads the notes and comments from a session, separates the feelings from what relates to the objectives, and suggests adjustments to be made before the session…
Drafting graduated payment reminders →The graduated sequence from the courteous reminder to the final notice before formal notice, with tone, documents and interlocutor.
Checking a supplier invoice before validation →Comparison with the order, the contract and the receipt, discrepancies and missing information, correction or approval for payment.
Processing an off-budget expenditure request →Actual need, alternatives, full cost, possible redeployment and management control opinion for the decision-maker.
Prepare a budget review with an operational manager →The discrepancies that matter, the questions for the manager, the decisions to be obtained, and the summary to be sent after the exchange.
Making a legacy Excel file more reliable →What it calculates, where the data comes from, fragile formulas, hard values, plan to make it transmissible.
Explaining a budget variance →Distinguish facts, probable causes and necessary controls then write a management commentary.
Making a financial statement accessible to a non-financial audience →Translates a financial statement into clear messages for non-financial people, without losing the rigor of the figures.
Transforming workshop notes into a project action plan →From raw workshop or project committee notes, produce a structured plan by batch with responsibilities, deadlines, dependencies, milestones and…
Drafting a project scoping document →Structure context, objectives, scope, deliverables, milestones, governance and risks, and transforms each gray area into a question for the sponsor.
Building the project plan and critical path →Establishes dependencies, critical path, slack and milestones from a list of tasks, and delivers a table that can be imported into Excel or Project.
Building a project risk register →Risks by category, probability and impact, response, owner and warning signal for the main ones.
Draft the project weather report for the steering committee →Transforms the week's progress notes into a one-page status update: justified weather, milestone progress, risks, expected decisions.
Map stakeholders and their engagement plan →Stakeholders positioned according to influence and attitude, each with a message, a channel and a frequency.
Submit a request for a change of scope →Analyze a request for a change during a project: impacts on time, cost, quality and risks, possible options and decision note.
Compare two versions of a contract →Identify substantial changes, their impacts, and clauses requiring human review.
Explaining a contract in plain language →Summarizes the obligations, rights, deadlines and points of attention of a contract in accessible language, with supporting source clauses.
Review a confidentiality agreement before signing →It puts a confidentiality agreement through the wringer using a grid of key points, flags unbalanced clauses and suggests fallback wording.
Reviewing a data processing agreement (Article 28 GDPR) →Review of a subcontracting agreement clause by clause (article 28) and identification of vague clauses on security and transfers.
Drafting a clear and proportionate formal notice →Draft a formal notice that reiterates the obligation, describes the breach, sets a reasonable deadline, and outlines the next steps, including a list of…
Answering an operational staff member's legal question in a short memo →Rephrase the question, identify the applicable rules and documents, and write a clear answer including the level of risk, conditions, and next steps…
Formulating and challenging an innovation idea →State the problem, the user and the value, classify the critical assumptions by risk and propose the least costly test for each.
Preparing for user discovery interviews →Construct the interview guide that gets users to describe their real situations, without presenting them with the idea, using the summary grid…
Designing a quick test to validate a hypothesis →Chooses the riskiest hypothesis of a project, designs the least expensive test that can refute it, and sets the decision threshold in advance.
Preparing for a one-on-one meeting with an employee →Prepare a structured individual meeting: agenda, open questions, feedback formulation and anticipation of reactions.
Delegating a task with a clear framework →Define the expected result, the level of autonomy, the resources and the control points, then write the delegation message.
Preparing for mediation of a disagreement within the team →Separates facts, positions and needs of both parties, constructs the course of the interview and sets the threshold for referral to HR.
Adapting a message for multiple audiences and channels →Adapt angle, tone, length and call to action without losing the value proposition.
Write a complete creative brief →Transform a campaign need into a ready-to-use brief for the agency: insight, unique message, sourced evidence, deliverables, constraints and criteria…
Building personas from customer data →Build 3 to 4 personas from your surveys, aggregated CRM data and verbatim comments, with evidence for each trait and what remains to be verified.
Drafting a consulting engagement proposal →From client interview notes to the mission proposal, including needs, objectives, approach, deliverables, team and schedule.
Structuring a mission recommendation in a pyramid →The findings of a mission structured in a pyramid, the response first, three proven arguments and the framework for reporting.
Create a one-page decision note →Compare the options, assumptions, impacts, risks, reversibility and decisions to be made.
Preparing a speech in front of colleagues →Construct the key message, the text to be said aloud with its timing, the answers to difficult questions and the list of words to avoid.
When the prompt is no longer enough
A prompt that you reuse every week deserves to become a assistant configured once and for all. A task that requires combining several documents and producing multiple deliverables falls under a mission Cowork : discover our 47 examples of Claude's missions Cowork by job. the complete library It also includes connected assistants and agents, classified in the same way.
Frequently Asked Questions about Prompts
What is a prompt library?
This is a collection of ready-to-use prompts, categorized by use case or profession, which can be copied into a generative AI tool and then adapted to your specific context. This particular tool includes 93 prompts designed for employees of large organizations, each with a usage example and key considerations.
Do these prompts work with Copilot?
Yes. They work in Microsoft 365 Copilot and Copilot Chat, ChatGPT, Claude, Mistral's Vibe, and Gemini. Each entry explains where to paste the prompt in each tool and how to save it for reuse.
Are the prompts free?
Yes, all the fact sheets are freely accessible, without registration and without usage limits.
How can I adapt a prompt to my context?
Replace the bracketed text with your information, add the reference document (contract, report, table), and specify the expected output format. If the result is not satisfactory, tell the AI what is missing rather than starting over.
How do I save a prompt that I use often?
Transform it into an assistant: a Copilot agent, a ChatGPT or Claude project, or a Vibe agent, into which you paste the prompt once and for all along with your reference documents. The library's Assistant-level guides show how to do this.
Can I store confidential data on it?
Use only the tool approved by your organization, and only what the task requires. If in doubt, anonymize names and amounts before pasting the text.
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