Customized professional training
AI training for purchasing teams
Accelerate sourcing, compare offers methodically and prepare for stronger negotiations with AI.
Starting from €1,500 excluding VAT per half-day · Written proposal within 24 working hours, without obligation.
The training in brief
Everything you need to make a decision, in nine lines. The objectives, process, and use cases are below.
- What it is
- A customized training in generative AI For purchasing teams: a maximum of twelve participants, each working on their own computer and their own files. No lectures or demonstrations: 70% hands-on practice.
- What we work on there
- Your consultations and negotiations : qualification of purchase requests, methodical comparison of offers, preparation of a supplier negotiation message, monitoring of contractual deadlines and risks.
- For who
- The teams purchasing, procurement and sourcingAll levels, including employees who have never opened the tool.
- Duration and rhythm
- 1 hour 30 minutes or half a dayAvailable in one go or in waves of sessions to cover the entire team. Also available as a webinar.
- Where and in what language
- At your premises anywhere in France, or remotely. French or English.
- Price
- €1,500 to €2,000 excluding VAT Half-day sessions for up to twelve participants, with a sliding scale of prices when sessions are repeated. See our price benchmarks.
- On which tool
- Yours: Copilot, ChatGPT, Claude, Gemini, Mistral or your secure internal assistant. We train within your tenant, without third-party tools.
- Funding
- Eligible for OPCO and ESF+ funding. NextStart is a registered training organization (No. 11756140675): the session is part of your skills development plan, with the agreements and documents expected by your funder.
- Lead time
- Written proposal within 24 business hours, without obligation, after a 30-minute framing exchange.
Why train your purchasing teams in generative AI?
Purchasing teams deal with numerous documents and scattered pieces of information. The challenge is to accelerate their preparation without automating judgment or exposing sensitive business data.
Offers take a long time to compare
Supplier files require a methodical reading to identify differences, reservations and points to be explored further.
A scattered watch
Supplier news, market developments and sector risks must be synthesized before they can be used.
Demanding negotiations to prepare
Arguments, scenarios and concessions must be structured based on specific objectives and verified information.
Confidential documents
Pricing, contracts, negotiation strategies and supplier data require a strict framework for the use of AI tools.
What your purchasing teams will be able to do upon exit
Six objectives, assessed during the session on the files that your teams bring.
- Draft specifications or a consultation document based on an internal statement of requirements, then verify its completeness before sending it to suppliers
- Structure the analysis of a set of responses to a consultation and draw up a comparative summary using constant criteria, including discrepancies and reservations
- Develop a multi-criteria qualification and scoring grid, with explicit weightings and a written justification for each score.
- Tailoring a negotiation strategy to a specific supplier: objectives, contingency plans, concessions plan, and responses to objections
- Recognize what an AI response cannot determine about a supplier, capacity, or price, and organize verification before any decision is made.
- Apply your internal usage rules, the GDPR, and Section 4 of the AI Act to your own records
How we prepare the session with your purchasing contact
The content, examples and tools are prepared with your subject matter expert before the session.
Feasibility study
Gathering of needs, participant level, constraints and priority use cases.
Customization
Adaptation of the schedule, demonstrations and exercises, then validation with your organization.
Training
Participatory facilitation, guided practical application and distribution of educational materials.
How generative AI is transforming purchasing
Generative AI does not replace the buyer's decision. It primarily accelerates the preparation, analysis, and synthesis tasks that currently consume a significant amount of time, while leaving the teams responsible for supplier selection, negotiation, and risk management.
Accelerate sourcing and qualification
AI can help structure a need, prepare search criteria, synthesize public information on suppliers, and build an initial qualification grid. It allows for a faster transition from a volume of scattered information to an analysis that can be used by the purchasing team.
Compare offers using a consistent method
For large files, AI can extract comparable elements, identify discrepancies, pinpoint reservations, and prepare a summary based on predefined criteria. It assists the analysis but should not automatically select a supplier or replace professional evaluation.
Better prepare for negotiations
Based on objectives, constraints, and verified information, teams can use AI to build scenarios, prepare arguments, anticipate objections, and simulate different exchanges. The benefit lies in the quality of the preparation, not in automating the supplier relationship.
Securing usage and data
Pricing, contracts, negotiation strategies, and supplier data are often sensitive. Their use must therefore be governed by internal rules, GDPR, the AI Act, and tools approved by the IT department. The training teaches participants to distinguish what can be entrusted to AI from what must remain in a protected environment.
The program, hour by hour
A balance designed to understand, practice and then secure uses in the work environment.
Schedule for the half-day (3 hours 30 minutes)
- 0 p.m. to 00 p.m. Fundamentals of generative AI and hands-on experience with the tool validated by your CIO, thesis, personalized instructions, reasoning and in-depth research, with an initial critical reading of what a model can or cannot say about a supplier market.
- 0 p.m. to 20 p.m. : prompting method applied to a purchasing file, framing a need, setting evaluation criteria in advance, imposing a comparison format and requiring sources.
- 0 p.m. to 40 p.m. : workshop on your files, analysis of a file of responses to consultation, extraction of comparable elements, weighted scoring grid, identification of discrepancies and reservations, then summary of recommendations for the commitment committee.
- 2 p.m. to 40 p.m. : negotiation preparation workshop, numerical argument, scenarios and concession plan, handling of objections and simulation of a supplier exchange, then construction of a monitoring agent on risks or contractual deadlines.
- 3 p.m. to 10 p.m. : biases and limitations of models, confidentiality of prices, contracts and negotiation strategies, GDPR, Article 4 of the AI Act and drafting of rules of use for the purchasing team.
The 1 hour 30 minute format follows the same tight structure: 20 minutes of fundamentals, 55 minutes of workshop on two chosen cases, 15 minutes of usage framework.
The purchasing situations we can work on
The exercises are selected according to your priorities. The groupings below retain the details of the situations that can be worked on.
Expression of need
- Reformulate a business need
- Identify the priority criteria
- Prepare a specifications document
- Constructing a qualification grid
Sourcing
- Search for potential suppliers
- Prepare a market analysis
- Create a pre-qualification form
- Compare supplier positioning
Consultation
- Drafting a call for tenders
- Prepare questions for the candidates
- Structuring the response framework
- Adapting the consultation to CSR issues
Analysis of offers
- Extract key information
- Compare the responses with constant criteria
- Identify the discrepancies and reservations
- Prepare a summary of recommendations
Negotiation
- Constructing an argument
- Prepare several scenarios
- Anticipate objections
- Simulating negotiation with AI
Supplier tracking
- Prepare a performance review
- Analyze KPIs and incidents
- Mapping supplier risks
- Write an improvement plan
Concrete examples of use cases for purchasing teams
To extend your training, explore NextStart's operational resources designed around real-world purchasing scenarios. These examples allow you to move from understanding the uses to putting them into practice.
Qualify purchase requests with an AI assistant
Structure a request, verify the available information and prepare its qualification before processing.
Drafting a supplier negotiation email
Prepare a firm and reasoned message without closing the discussion.
Monitor supplier contract deadlines
Being notified of contract renewals and terminations before they become necessary.
Monitor supplier risks continuously
To gather financial, regulatory and operational signals from a panel.
Process invoices and orders as exceptions
Bring the pieces together, explain the discrepancies and prepare the necessary follow-up actions.
Analyze a table and highlight the anomalies
Explore structured data and identify points to check.
Check a supplier invoice before validation
Compare the invoice with the order, the contract and the receipt, then list the discrepancies.
Processing an off-budget expenditure request
Analyze the actual need, the alternatives, and the total cost before giving an opinion.
Preparing for a negotiation
Set objectives and limits, prepare the trade-offs and responses to objections.
Getting a "yes" from a decision-maker
Constructing an arbitration request from the perspective of the decision-maker.
Comparer des offres fournisseurs →
Une grille multicritère qui distingue faits, hypothèses et questions à poser.
Préparer une consultation fournisseurs →
Du cadrage du besoin à la recommandation, en passant par l’analyse des réponses.
Analyste fournisseurs et contrats cadres →
Comparer offres et historiques pour une recommandation traçable.
See the 8 library purchase listings →
Across all professions: 93 AI prompts per profession, 47 missions Claude Cowork et 67 AI agents and assistants.
Your data does not leave your environment
Supplier conditions, price lists, current calls for tenders: your contractual information does not leave your environment.
The exercises are based on your real-world situations, never on your actual data. We develop the practical cases with your business expert using anonymized or reconstructed examples, and we work within the environment approved by your IT department: Copilot Chat, Copilot M365, ChatGPT (Enterprise or Azure OpenAI), Gemini, Claude, Mistral, or a locally installed open-source solution for the most sensitive data. No documents, files, or personally identifiable information are transmitted to a public model during the session. The final part of the training is dedicated to GDPR, the AI Act, and the development of your internal usage rules, ensuring that each participant leaves with a clear understanding of what they can and cannot submit to an AI tool.
Copilot M365
Claude
ChatGPT
Gemini
VibeReferences and feedback
Some examples of interventions and feedback from NextStart.AI training courses.
Airbus470 participantsAirbus595 participants
CNES673 participants
Alptis450 participants
Agirc-Arrco650+ participants
Bristol Myers Squibb237 participants
Ceva Animal Health209 participants
SATT network173 participants
Cerema145 participants
Engie11 participants
AÉSIO mutual21 participants
Crédit Mutuel13 participantsFrequently asked questions about AI training for purchasing teams
Answers to key questions about the level, tools, personalization and modalities of the training.
Do you need to already know how to use ChatGPT or Copilot?
No. The content is adapted to the level of the participants, from the discovery of principles to the construction of more advanced working methods.
Can the training use our internal tool?
Yes. The session can be organized with the tool approved by your IT department, including Copilot, ChatGPT (Enterprise or Azure OpenAI), Gemini, Claude, Mistral or a local solution.
Can we work on our own use cases?
Yes. Priority situations are selected with your contact person before the session, then transformed into adapted and safe exercises.
What is the difference between the 1 hour 30 minute format and the half-day format?
The 1.5-hour format focuses on familiarization and includes some demonstrations. The half-day format allows for more hands-on practice, individualized feedback, and work on your specific use cases.
Can the training be funded?
Our training courses are eligible for OPCO and ESF+ funding. NextStart.AI helps you identify the necessary elements for your application.
Can tenders be analyzed during training?
Yes, with anonymized or reconstructed documents and only in an environment validated by your organization.
Can AI automatically select a supplier?
No. It can help to compare information according to explicit criteria, but the decision remains documented and made by purchasing professionals.
How much does the training cost?
The price depends on the chosen format, the number of participants, and the number of sessions. We will send you a quote within 24 business hours of our initial discussion. Price ranges for standard formats can be found on the Corporate AI Training page.
How soon can a session be organized?
Allow one to two weeks between your agreement and the session, the time needed to coordinate with your purchasing contact, personalize the exercises and validate the schedule.
What deliverables do the participants receive?
A booklet of about fifty pages, the prompts and agents built during the workshop on your own cases, and the rules of use written collectively at the end of the session.
Let's build your customized purchasing training
Describe your situation in a few lines. We will get back to you within 24 business hours with a proposal tailored to your teams, tools, and schedule.
Do you prefer to call or write? +33 1 89 16 48 05 or hello@nextstart.aiYour contact details are only used to reply to you.
NextStart is a training organization registered under number 11756140675. This registration does not constitute state approval.